Job Title:  Associate Team Lead, Controls & Compliance

Role

Financial Control & Compliance ATL

Title

Analyst – Financial Control and Compliance

Reports to

Process Lead

Process

Financial Control & Compliance

Location and Department

Mumbai

Experience 

7-9 years

Qualification

Any Graduate/Post Graduate/Inter CA

Job Type

Full Time

What the job incumbent will do?

SAP Access Management:

• Monitor on a day to day basis to ensure accurate and on-time service delivery by the team following SLA’s and process governance tools.

• Review and provide SAP access rights, wherever required.

• Review ‘Segregation of Duties’ (SoD) using SAP GRC system

• Review of Critical Access, role owner review

• Timely reporting and remediation of SOD, critical access

• Interaction with various stakeholders – users, local subsidiary managers and  IT

Internal Control / Audit

• Ensure timely completion of audits, adherence to standard audit procedures 

• Collate the findings of the audit and track the same for completion within the stipulated time

SOX testing & Compliance:

• Support testing of various control process

• Support Sarbanes Oxley (SOX) compliance through document readiness

• Summarizing audit findings along with recommendations to the management

• Assist in Coordination of annual testing – design & effectiveness

• Support for Internal and External audits

Business Readiness : 

• Support BCP (Business Continuity Plan) related activities such as testing, readiness assessment documentation

Team Management :

• Be the first line of defense for teams and business in resolution of escalated queries/ issues raised with urgency and ensure no repeats.

• Proactively plan capacity & activity with team, relevant stakeholders for major milestone service deliveries like S4 HANA, Q reporting, Daily access management etc.

Projects & Continuous Improvements :

• Bring up any process improvement ideas from the team with assessment of impact on process effectiveness and efficiency, guide the team in effective implementation.

People Enablement :

• Onboarding new members in the team and assessing effectiveness of learning and scale up from early days to successful service delivery candidate.

• Assign and assess performance through regular check ins of KPI’s, IO’s, building plan for succession in team.

• Developing backup resources within the team.

• Providing ongoing coaching and feedback to team.

• Proactively support development and implementation of CDP action items for the team for talent development.

What experience and knowledge will the incumbent bring?

• Working knowledge of SAP, Microsoft Excel (GRC – optional)

• Prior Experience in FC&C team in CGBS

• Clarity in communication

What competencies will the incumbent demonstrate?

Colgate Personal Leadership Competencies

Behavior

Application

Analysis / Decision Making

Systematically breaks down complex problems into component parts

Conducts analysis to understand the root cause of issues arising in audit, SOD and compliance

Analysis / Decision Making

Collects information from different sources to identify patterns, trends and solutions

Identifies patterns / trends arising in samples during audit and reports concerning findings.

Analysis / Decision Making

Ensures accuracy of data at all times

Ensures if data requests are relevant and justified with no conflict of interest.

Teamwork and Collaboration

Works effectively with people in other departments, functions and regions

Collaborate with business teams and GIT to reduce time and simplify existing processes / tasks.

Teamwork and Collaboration

Shows ability to communicate clearly, simply and effectively

Communicates with teams to get inputs and find solutions to escalated issues.

Effective Execution

Balances speed with quality in achieving goals

Ensure reports are submitted within deadlines with no compromise on accuracy and quality

Relationship Building

Breaks down silos by working across organizational boundaries

Works with various stakeholders to  respond to SAP Access and SOD requests quickly

Planning / Priority Setting

Anticipates and removes potential roadblocks and develops contingency plans when needed

Identifies challenges that may arise in times of possible crisis, develops & tests plans for business continuity and identifies key resources for the same.

Planning / Priority Setting

Monitors progress and adapts plans according to changes in circumstances

Plans to simultaneously manage daily and periodic tasks including ad hoc data compliance requests effectively.

Global Finance Competencies

Corporate Governance & Compliance

• Complies with internal controls and SOX testing requirements

Financial Statement Impact

• Enforces proper documentation and approval procedures

• Follows and documents process protocols (desktop procedures)

Leveraging Systems & Technology

• Utilizes Company’s online collaboration tools to enhance interaction and communication with others

Financial Organizational Knowledge & Collaboration

• Works well in a virtual team environment

• Is sensitive to cultural factors when working across geographies or on cross-cultural teams

• Delivers work on time to meet Service Level Agreements (SLAs)

Enterprise Risk Management

• Demonstrates risk awareness in carrying out job duties and in communicating risk issues

Financial Analysis & Business Insight

• Allocates time to understand the purpose/objectives and requirements before starting an analysis

• Thoroughly reviews own work before passing it on to others

Who are the key stakeholders the incumbent will engage with?

• CBS Internal Team

• Teams from Subsidiaries / Hubs / Divisions and Corporate 

• Corporate Risk Control Auditors and SOX controllers

• Internal / External auditors

• IT Teams