Job Title:  Administrative Assistant

No Relocation Assistance Offered
Job Number #166744 - Guatemala, Guatemala, Guatemala

Who We Are

Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specializing in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name!

Join Colgate-Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. Guided by our core values—Caring, Inclusive, and Courageous—we foster a culture that inspires our people to achieve common goals. Together, let's build a brighter, healthier future for all.
 

JOB SUMMARY
Colgate-Palmolive is pleased to invite applications for the Administrative Assistant position reporting into the VP and General Manager for the Central America region. This role will primarily support the VP & GM and also support extended members of the Leadership Team (Finance & HR), with general administrative duties such as meeting planning, reporting, events and travel.  

The Administrative Assistant will provide support to the VP and General Management, Finance Director and Human Resources Director by solving daily administrative tasks at a practical level in accordance with internal policies and procedures, serving as a link between the executive and other related departments and countries. 

The position requires the individual to demonstrate a high level of initiative, good judgment and the ability to handle confidential information in a good way.  This role is recognized across the Company as an expert in the administrative field. 

Essential Functions

Meetings & Agenda

• Coordinates the Master calendar for the GM and the whole organization
• Coordinates the agenda and calendar  of the General Manager
• Tracks and coordinates calendars for one or more individuals and schedules meetings
• Provide administrative support for on site meetings to include meeting planning & logistical coordination with people from multiple locations and/or functions.
• Provide meeting planning and logistical coordination for committees that VP & GM lead
• May be required to be physically present to provide administrative assistance at off-site meetings

Communications

• Communicate clearly and effectively in verbal, written and electronic media
• Initiates and composes both routine (schedules, letters, memos, e-mails) and non-routine correspondence (surveys, minutes, project plans, announcements and continuous improvement ideas) with significant narrative
• Creates and/or edit presentations including formats, layouts, and content with attention to details and minimal supervision
• Influences presentation approach and plays a significant role in the development of the final "product" for department members
• Independently responds to and follow-ups on request for information based upon acquired knowledge of department/area
• Shares sensitive information with discretion and keeps others informed within department  Scanning/copying documents are done correctly for distribution

Reports & analytics

• Compiles reports and/or information from internal/external sources which require research and knowledge of the organization (e.g. extracting information from intranet/internet to obtain relevant data for the department).
• Purchase Orders.

Travel

• Administration of Cytric Travel & Expense platform, users and other requirements
• Frequently arranges international travel and coordinates travel arrangements for multiple individuals.

• Prepares travel expense reports for VP and General Manager, Finance Director and HR Director on time and with minimal supervision

Other

• Manage visa and other legal documents from the VP & GM
• Manages multiple projects and events as needed by the VP and General Manager, Finance Director and HR Director
• Supports the VP and GM (usually an expat)  in his/her personal needs, including family needs, related to living and working in Guatemala.
• Takes initiative to simplify systems and processes to eliminate unnecessary work
• Creates and uses informal networks to gain support and get things
• Extreme sensitivity to confidentiality of data and information
• Office supply management

• Performs other duties as assigned

QUALIFICATIONS

• Currently pursuing a degree in Business Administration, Marketing, Business, or a related field
   

Work Experience

• At least 1 years as Administrative Assistant or similar positions

Knowledge, Skills and Abilities

• Strong written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint) and G Suite.
• Excellent time management skills and ability to prioritize work.
• Strong organizational skills with attention to detail.
• Ability to handle sensitive information with discretion.

• Manage multiple tasks and meet deadlines.
• Work independently and as part of a team.
• Adapt to changing demands and handle unexpected situations.
• Strong problem-solving skills and decision-making abilities.
• English intermediate - advance level.

Our Commitment to Diversity, Equity & Inclusion
Achieving our purpose starts with our people — ensuring our workforce represents the people and communities we serve —and creating an environment where our people feel they belong; where we can be our authentic selves, feel treated with respect and have the support of leadership to impact the business in a meaningful way.

Equal Opportunity Employer
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation.

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