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Documentation Specialist

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Date: Dec 5, 2018

Location: Hodges, SC, US

Colgate-Palmolive is a leading global consumer products company, tightly focused on Oral Care, Personal Care, Home Care and Pet Nutrition. Colgate sells its products in over 200 countries and territories around the world under such internationally recognized brand names as Colgate, Palmolive, Speed Stick, Lady Speed Stick, Softsoap, Irish Spring, Protex, Sorriso, Kolynos, elmex, Tom’s of Maine, Sanex, Ajax, Axion, Fabuloso, Soupline and Suavitel, as well as Hill’s Science Diet, Hill’s Prescription Diet and Hill’s Ideal Balance.

For more information about Colgate’s global business, visit the Company’s web site at To learn more about Colgate Bright Smiles, Bright Futures® oral health education program, please visit To learn more about Hill's and the Hill’s Food, Shelter & Love program please visit To learn more about Tom’s of Maine  please visit

Location: Hodges, South Carolina, United States
No Relocation Assistance Offered
# 69742


Job Summary: The Documentation Specialist will manage and organize all Quality Documentation that is required by Colgate-Palmolive (Greenwood, SC facility). This will include issuing, maintaining, controlling, and auditing documentation that is required for Quality and cGMP (Good Manufacturing Practice) compliance. Batch Record Review and gathering documents required for product release is also a major role.



  • Creates and maintains Plant Wide Standard Operating Procedures & associated forms and documents
  • Manages and updates document archives for Quality related documents according to company policy
  • Responsible for the review and maintenance of master batch records and associated documents used to support product releases
  • Performs daily releases of finish product batches to meet Positive Release Time KPI (Key Performance Indicators) objectives
  • Collaborates with cross functional teams to drive timely releases
  • Coordinates with distribution centers to manage blocked inventory
  • Responsible for the creation and distribution of COAs (Certificate of Analysis) for exports
  • Provides supporting documentation required for product registration in various countries
  • Conducts training as needed on various Quality topics and supports the maintenance of training documents
  • Participates in Internal and External Audits including Mock Recovery and Recall Exercises
  • Manages signature files and CV documentation for the site
  • Participates in On-Shelf Quality evaluations
  • Participates in projects to drive Continuous Improvement initiatives


Basic Qualifications:

  • Bachelor's Degree
  • Technical writing proficiency
  • Excellent written and oral communication skills
  • Excellent organization skills and attention to detail
  • High level of proficiency with MS Word and Excel


Preferred Qualifications:

  • Proficiency with MS (Microsft) Access
  • Experience with SAP
  • Experience in Quality
  • First-hand experience participating in regulatory inspections
  • Experience in a manufacturing plant environment
  • Experience working in a cGMP environment
  • Experience reviewing product release documentation and final approval
  • Knowledge of regulatory requirements as outlined by FDA (Food and Drug Administration), Health Canada, and other regulatory agencies 

Are you interested in working for Colgate-Palmolive? You can apply to work with us using this online application.  Attach all relevant documents such as a cover letter and resume or CV. Applications received by e-mail are not considered in the selection process.

Become part of our team. We look forward to your application.

Equal Opportunity Employer
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, ethnicity, age, disability, veteran status, marital status, or any other characteristic protected by law.

Nearest Major Market: Greenville
Nearest Secondary Market: South Carolina

Job Segment: ERP, Law, Compliance, SAP, Facilities, Technology, Legal, Operations

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