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A part of Colgate-Palmolive since 1976, Hill's Pet Nutrition offers the highest-quality pet nutrition available through product lines Prescription Diet® and Science Diet®. Veterinarians worldwide recommend and feed their own pets Hill's products more than any other brand of pet food.

Available in approximately 80 countries around the world, our extensive line of products includes more than 60 Prescription Diet brand pet foods and more than 50 Science Diet brand pet foods.

We believe all animals should be loved and cared for during their lifetimes. That is why we are proud our pet foods can make a difference in your pet's life.

A career at Hill’s Pet Nutrition or Colgate-Palmolive is an excellent opportunity if you seek a global experience, constant challenge, and development opportunities in an environment that respects work/life effectiveness.

Job Title:  Senior Legal Assistant

Travel Required?:  No Travel
Date:  Jun 10, 2022
Partial remote working option

No Relocation Assistance Offered
# 136085 - Topeka, Kansas, United States

The role of Senior Legal Assistant will provide professional support to the Legal Function at Hill’s.  The Senior Legal Assistant will be responsible for managing (a) general legal tasks for the Legal Function (mix of some administrative but mostly paralegal tasks), (b) initial drafts and circulating Corporate Governance documents, (c) billing, invoicing, matter management and assistance with contracts, (d) Sarbanes Oxley compliance tasks, (e) marketing-related activities and (f) additional duties as assigned from time to time.

 

General Coordination/Management - Legal Matters:

  • Assist with SOX Compliance

  • File Management (opening matters in Onit, filing executed contracts, pulling contracts for business partners when requested)

  • Various tasks to support attorneys and Division GC as required

  • Global Legal Meetings (monthly meetings, agendas, presentations, minutes, follow ups, Division meetings)

  • Hill’s Corporate Governance: Draft Board documents for various Hill's legal entities, partner with CP attorneys and/or outside counsel for drafting resolutions, proxies and minutes, arranging signatures and mailing, prepare request for approval of CP Subsidiary Action Approval for matters as required for that process., arrange notarization and arrange Apostille for international documents where required, update hCue database 
  • Contracts: Routing for signatures via Adobe Sign, managing standard contract renewals, drafting travel invitation letters, KTL Agreements

 

Marketing/Communications Review and Management

  • Maintains and regulates access to electronic files related to claims

  • Responsible for maintaining Legal and company files in relation to marketing, approved claims and claim support

  • Facilitates claims audit projects and transition of claims to Veeva platform

  • Works with Senior Counsel to review marketing materials for legal compliance with applicable federal and state advertising and promotion laws, regulations, guidances and decisions, including the National Advertising Division (US) and non-US self-regulatory bodies, and in line with company standards and approaches (NA and Global) or terms of use of social media sites. 

  • With Senior Counsel, serves as a subject matter expert on content, evaluating and identifying risk regarding advertising copy, labels, promotions, IMC, social, digital, etc. within context of current and new claims prior to attorney sign off

  • Reviews and clears new executions in line with previously approved claims.  

  • Supporting Senior Counsel, attends and contributes legal comments to project meetings 

  • Reviews and advises on marketing materials in BEAT and other review systems and platforms as needed, independently based on prior approved claims, or in consultation with attorney depending on the content

  • Assists business with independently applying legal guidelines and templates

  • Initial review of corporate communications material - including evaluation of legal issues associated with content

  • Performing additional duties as assigned from time to time

  • Undertakes legal and other research as required on projects

 

 

Education /Experience

 

 

Minimum education and experience requirements:  Bachelor’s Degree (marketing, business, communications or related field preferred) or paralegal certification.

 

Preferred education and experience requirements: Bachelor’s Degree + at least 1 year’s experience in a corporate legal environment or law firm supporting commercial, contracts, marketing or intellectual property function.

 

 

Expected Areas of Knowledge, Skills and Abilities

  • Ability to learn the product category and competitive landscape such that the knowledge informs analysis and decisions being made

  • Ability to learn and understand marketing legal issues, including claims, their support and potential for legal and business risk with understanding of regulatory framework for pet food

  • Excellent verbal and written communication abilities, ability to work independently and collaborate with all levels of the business and legal organization

  • Strong teamwork, interpersonal, and problem solving skills

  • Strong time management, ability to manage projects and task prioritization skills with the ability to multitask 

  • Good analytical/quantitative skills 

  • Ability to work in a dynamic, fast-paced environment in order to resolve issues 

  • Attention to detail and emphasis on consistency

  • Clear understanding of corporate governance requirements for global entities

  • Strong initiative and self-direction, curiosity and open to learning (growth mindset)

 

 


Equal Opportunity Employer
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

Are you interested in working for Hill's Pet Nutrition? You can apply online and attach all relevant documents such as a cover letter and resume or CV. Applications received by e-mail are not considered in the selection process. Become part of our team. We look forward to your application.

Work that matters, fueled by passion for pets!  At Hill’s we have a purpose.  Every day around the world, we transform the lives of millions of pet families through pioneering innovation, amazing nutrition, and the best and brightest people. Founded more than 75 years ago with an unwavering commitment to pet nutrition, Hills' mission is to help enrich and lengthen the special relationships between people and their pets. 

HILL'S® Prescription Diet® therapeutic pet foods, HILL'S® Science Diet® and HILL'S® Ideal Balance™ wellness pet foods are sold worldwide. Hill’s is a division of Colgate-Palmolive, a leading global consumer products company, tightly focused on Oral Care, Personal Care, Home Care and Pet Nutrition, with sales of products in more than 200 countries.  To learn more about Hill's and Colgate, please visit http://www.hillspet.com and http://www.colgatepalmolive.com, or find us on LinkedIn, Facebook, Twitter and YouTube.

Reasonable accommodation during the application process is available for persons with disabilities. Please contact Application_Accommodation@colpal.com with the subject "Accommodation Request" should you require accommodation.


Nearest Major Market: Topeka

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