Job Title:  Quality Documentation Specialist

No Relocation Assistance Offered
# 159240 - Topeka, Kansas, United States

Who We Are
Colgate-Palmolive Company is a caring, innovative growth company that is reimagining a healthier future for all people, their pets and our planet. Focused on Oral Care, Personal Care, Home Care and Pet Nutrition, we sell our products in more than 200 countries and territories under brands such as Colgate, Palmolive, elmex, hello, meridol, Sorriso, Tom’s of Maine, EltaMD, Filorga, Irish Spring, PCA SKIN, Protex, Sanex, Softsoap, Speed Stick, Ajax, Axion, Fabuloso, Soupline and Suavitel, as well as Hill’s Pet Nutrition.

We are recognized for our leadership and innovation in promoting sustainability and community wellbeing, including our achievements in decreasing plastic waste and promoting recyclability, saving water, conserving natural resources and improving children’s oral health.

If you want to work for a company that lives by their values, then give your career a reason to smile and join our global team!
 

Job Summary

The role of a Quality Documentation Specialist is to maintain the site document management system (DMS) against regulatory requirements and compliance with the Colgate Quality Standards. This role is also responsible for assisting the quality department in effective training, assisting with management of change process lifecycle (MOC), support documentation review for release (food safety, analytical, production records), complete release of production in SAP, and acting as a technical resource to resolve issues. The role is responsible for utilizing continuous improvement processes and implementation as directed of best practices.

Principal Duties and Responsibilities

• Assist in identifying compliance issues which need correction or improvement for key Quality systems including but not limited to Product Conformance, Document Control / Record Management, Validation Program, Change Control, and Internal / External Audits. Oversee daily, weekly, monthly batching/production/packaging/food safety/analytical records and reports and ensure they are accurately maintained and reviewed for compliance both in hard copy documentation and electronic data capture systems.
• Supports ensuring compliance checks are completed and conducts daily disposition and product release against the quality standards. The role also has support functions in hold process for quality issues.
• Oversee Management of Change (MOC) system for change control including support on validation of change implementation. Includes management of updates to DMS / KQA´s  for quality electronic data collection due to changes in specifications, procedures, etc. Generate and maintain as directed Quality KPIs for holds, customer complaints, product & raw material non-conformances, training compliance, Good Documentation Practices, and MOC.
• Maintains proficiency in SAP document lifecycle process flow and application for all site processes.. Must be able to respond to requests to quickly retrieve, send, route for approval, review, scan, and file site records procedures, and related Hill’s documentation.
• Assist Quality Compliance TL / Quality Manager in preparing / conducting training, as requested.
• Establishes a cross-functional partnership with other departments and functional areas to provide support for ensuring the achievement of the Quality department's goals.
• Understands and is accountable for full compliance with safety and other EHS requirements

Education/ Experience Requirements

Basic qualifications include:  

• Bachelor's degree

• Understanding of cGMP’s 

• Technical writing proficiency, excellent written and oral communication skills.

• Working knowledge of business process systems such as: Microsoft or Google 

• Ability to provide support on all shifts, including shifts and weekends as needed

Preferred qualifications include: 

• Bachelor’s degree in Technical areas of: Food Science, Engineering, Chemistry, Biology or Microbiology 

• 1+ years of quality department work experience in a food manufacturing environment. 

• Previous auditing experience working with American Institute of Baking (AIB), Food and Drug Administration (FDA), United States Department of Agriculture (USDA), & Safe Quality Food (SQF) 

• Practical knowledge of site wide documentation system management

• Previous SAP experience

• FSPCA Preventive Controls for Animal Food Certification (PCQI), knowledge of HACCP & SPC

Compensation and Benefits
Salary Range $60,000 - $71,000 USD

Pay is based on multiple non-discriminatory, individualized factors including but not limited to experience, job-related knowledge and education, skills and office/market location. In addition to base salary, salaried employees are eligible for annual discretionary bonuses, profit-sharing and, for Executive-level (salary grade 16 and above) roles only, long-term incentives in the form of Restricted Stock Units and/or Stock Options.

Subject to the terms and conditions of the applicable benefits plans then in effect, all salaried employees are also eligible for a competitive benefits package which includes:

• Insurance: Employees (and their eligible dependents) are eligible to participate in Company-sponsored Medical, Dental, Vision, Basic Life Insurance, Accidental Death & Dismemberment and Disability insurance plans.
• Retirement Plans: Employees are eligible to enroll in Colgate's 401(k) plan, which provides for company matching contributions subject to eligibility requirements
• Vacation/PTO: Employees receive a minimum of 15 days of vacation/PTO leave annually
• Paid Holidays: Employees receive a minimum of 13 paid/floating holidays annually
• Paid Sick Leave: Based on location and consistent with applicable state and local law, employees receive a minimum of 40 hours of paid sick leave on January 1st of each year
• Paid Parental Leave: Eligible employees may take up to eight weeks of paid parental leave and 12 weeks of unpaid leave (varies for employees with fewer than 12 months of service and is subject to hours worked requirements)

Our Commitment to Sustainability
With the Colgate brand in more homes than any other, we are presented with great opportunities and new challenges as we work to integrate sustainability into all aspects of our business and create positive social impact. We are determined to position ourselves for further growth as we act on our 2025 Sustainability & Social Impact Strategy.

Our Commitment to Diversity, Equity & Inclusion
Achieving our purpose starts with our people — ensuring our workforce represents the people and communities we serve —and creating an environment where our people feel they belong; where we can be our authentic selves, feel treated with respect and have the support of leadership to impact the business in a meaningful way.

Equal Opportunity Employer
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

Reasonable accommodation during the application process is available for persons with disabilities. Please contact Application_Accommodation@colpal.com with the subject "Accommodation Request" should you require accommodation.

For additional Colgate terms and conditions, please click here.

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