Job Title:  Regulatory Affairs Specialist

Relocation Assistance Offered Within Country
Job Number #164018 - Tokyo, Tokyo-To, Japan

Who We Are

Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specializing in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name!

Join Colgate-Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. Guided by our core values—Caring, Inclusive, and Courageous—we foster a culture that inspires our people to achieve common goals. Together, let's build a brighter, healthier future for all.
 

Job Summary:
The Regulatory Data Management & Labeling Specialist is responsible for the development of products’ copy sheets for Japan packaging artwork purposes. This person is also responsible for populating and maintaining the Hills Japan regulatory databases, as well as for the accuracy of the regulatory data. Besides responsibilities connected to the label development process, this person should help in the process of product registrations/ notifications for current and new products, maintain up-to-date registration records and provide status to businesses on a regular basis.

What you will do:

• Japan formula sheet development and managment 
  • Develop Japan technical label copy (compositions & additives, analytical constituents, feeding instructions) for all Hill’s Japan products based on global technical data in SAP. 
  • Circulate  and release the Japan formula sheet. Upload the Japan label  technical data into the Share drive and distribute it. 
  • Update  and maintain the Japan technical label database with global product / assay dossiers.
  • Update the technical data upon formula changes and regulation changes.
• Review/ update Japan regulatory data for commercial materials   
  • Ensure updated  Japanese  technical label information in the Stibo global database.
  • Review/ update Japanese technical label information on websites via PDP data system. 
  • Support Japanese Key book regulatory proof review, training slides etc,  in cooperation with PVA and Marketing.
• Japan artwork copy review and customer support 
  • Review Japan draft label artworks,  based on technical label information.
  • Support Consumer Service / external stakeholders for the related technical information inquiries.
  • Manage regulatory Std, formats, government inspection data,  training,SOP  etc data filing
• Registration Coordination and JPFFTA ( Japan Pet Food Fair Associations) Engagement   
  • Coordinate Japan VDEC registration dossiers, including application form, product overview, assay data,  technical evidence.  
  • Review / support annual importation product lists to JPFFTA and maintain the  database 
  • Engage in JPFFTA committee activities to protect Hill’s business. 
• Other duties include back-up support of Senior Regulatory Manager 
  • Mainly regulatory support for R&D, Marketing, PVA, Legal. Monitor and report on relevant changes to regulations and impact for Hill’s Japan; product / claim / artwork packaging compliance approval; oversight of local regulatory over-sticker requirements on packaging.
• Attends relevant project and process meetings as requested

Required Qualifications:

• Science degree in scientific / technical background (nutrition/ food science, biochemistry, biology, veterinary science, chemical, pharmaceutical etc) is a plus.
• Industry experience in similar positions like cosmetic, chemistry , and drugs. 
• Knowledge in the areas of animal science, animal welfare, pet food, and food science, would be highly beneficial.
• Minimum 3 years’ experience in related work.
• Ability to enjoy and thrive while working independently most of the time; also be an excellent collaborative team player.  
• Good written and verbal skills in English and Japanese.
• Well organized,  proactive, and agile will be highly appreciated. 
• Demonstrated understanding and or interest in product regulations .
• Professional engagement with client contacts; willing of continous development and growth. 
   

Working Relationships:

• Does this position supervise?: No.
• Reports to Senior Regulatory Affairs Manager of Hill’s Japan
• Works with Japan Marketing, Legal, PVA, global R&D in EU/ US, regional/ global RA, External agencies - for the development and proof reading of  product labels,  commercial materials etc.

Travel Requirements:
Expected percentage of travel:  Up to 5%
 

Compensation and Benefits
Salary Range $ - $ USD

Pay is determined based on experience, qualifications, and location. Salaried employees may also be eligible for discretionary bonuses, profit-sharing, and long-term incentives for Executive-level roles.

Benefits: Salaried employees enjoy a comprehensive benefits package, including medical, dental, vision, basic life insurance, paid parental leave, disability coverage, and participation in the 401(k) retirement plan with company matching contributions subject to eligibility requirements. Additional benefits include a minimum of 15 vacation/PTO days (hourly employees receive a minimum of 120 hours) and 13 paid holidays (vacation days are prorated based on the employee's hire date within the calendar year). Paid sick leave is adjusted based on role and location in accordance with local laws. Detailed information regarding paid sick leave entitlements will be provided to employees upon hiring and may be subject to adjustments based on changes in legislation or company policies.

Our Commitment to Diversity, Equity & Inclusion
Achieving our purpose starts with our people — ensuring our workforce represents the people and communities we serve —and creating an environment where our people feel they belong; where we can be our authentic selves, feel treated with respect and have the support of leadership to impact the business in a meaningful way.

Equal Opportunity Employer
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation.

For additional Colgate terms and conditions, please click here.

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