Job Title:  HR Specialist

Personnel and Organizational Administration

• Ensure personnel administration activities are performed accurately, in compliance with local processes and requirements and in a timely manner.

  • Submit ColgatePeople requests to drive SAP HR updates. Update other systems and processes to reflect organizational changes  

  • Document creation and collection for employee data changes 

  • Manage local contracts process 

  • Manage local components of termination processes including signing contracts and paperwork, collecting company property, notify local vendors, coordinating with payroll, etc.

  • Tracking and maintaining employee records

  • Local Authorities filing / dealing

  • Administration of Time and Attendance activities

  • Develop Employee verification letters 

  • Manage all Pre-payroll activities 

  • Support administration of employee benefit programs

  • Manage eBuy process for HR/Office Management team 

Learning Delivery

• Ensure learning delivery activities are performed accurately, in compliance with local processes and requirements and in a timely manner. 

  • Execution of training logistics (booking hotels / meeting rooms, organizing transportation, ordering catering, preparation of training materials and meeting room setup, and supporting trainers during the training session)

  • Connect with Delivery Support Specialist and Learning Leader to escalate any logistic issue / improvement opportunity

  • Post training session activities (eg, submit completion data)

Talent Acquisition

• Ensure talent acquisition activities are performed accurately, in compliance with local processes and requirements and in a timely manner.

  • Support full life cycle recruiting activities for for full time and temporary recruiting, including sourcing, organizing interviews and communicating with hiring managers, candidates and agencies

  • Conduct screening interviews as initial interviewers and select candidates with better fit.

  • Supporting the local Hiring Manager in the completion of the pre-boarding checklist (badge, equipment, desk, etc.) for New Hire transition to day 1 of employment

  • Administration of the Talent Acquisition pre-boarding paperwork 

  • Coordinate planning and delivery of onboarding sessions for new hires

Employee Programs  

• Responsible for the planning– in partnership with relevant stakeholders – of administration of local recognition programs in line with company strategy, budgets and objectives

• Responsible for coordination / planning and execution of the relevant program activities (YCMAD / Service awards / Local recognition programs and local events)

Local Portal Content

• Responsible to monitor updates to local documentation on HR policies and programs

• Coordinate updates in a timely and effective fashion