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A part of Colgate-Palmolive since 1976, Hill's Pet Nutrition offers the highest-quality pet nutrition available through product lines Prescription Diet® and Science Diet®. Veterinarians worldwide recommend and feed their own pets Hill's products more than any other brand of pet food.

Available in approximately 80 countries around the world, our extensive line of products includes more than 60 Prescription Diet brand pet foods and more than 50 Science Diet brand pet foods.

We believe all animals should be loved and cared for during their lifetimes. That is why we are proud our pet foods can make a difference in your pet's life.

A career at Hill’s Pet Nutrition or Colgate-Palmolive is an excellent opportunity if you seek a global experience, constant challenge, and development opportunities in an environment that respects work/life effectiveness.

Job Title:  HR Specialist

Travel Required?:  No Travel
Date:  Feb 17, 2021
Partial remote working option

Relocation Assistance Offered Within Country
# 98301 - Tokyo, Tokyo-To, Japan


Job Opportunity at Hill's-Colgate (Japan) Ltd.


Job Summary


Responsible for providing oversight, coordination and be the escalation point for all local HR activities in the areas of:

  • Personnel Data, Benefits and Time Management Administration 

  • Full Life-Cycle Talent Acquisition and Onboarding Processes

  • Learning Logistics 

  • Employee Programs (LiveBetter / Service awards / YCMAD / Local recognition programs)


Responsible to identify continuous improvement opportunities and make recommendations in the design/ re-design of programs/ processes and practices


Participate in local and global HR projects as necessary.


Principal Duties & Responsibilities



Personnel and Organizational Administration

  • Ensure personnel administration activities are performed accurately, in compliance with local processes and requirements and in a timely manner.

    • Submit ColgatePeople requests to drive SAP HR updates. Update other systems and processes to reflect organizational changes  

    • Document creation and collection for employee data changes 

    • Manage local contracts process 

    • Manage local components of termination processes including signing contracts and paperwork, collecting company property, notify local vendors, coordinating with payroll, etc.

    • Tracking and maintaining employee records

    • Local Authorities filing / dealing

    • Administration of Time and Attendance activities

    • Develop Employee verification letters 

    • Manage all Pre-payroll activities 

    • Support administration of employee benefit programs

    • Manage eBuy process for HR/Office Management team 


Learning Delivery

  • Ensure learning delivery activities are performed accurately, in compliance with local processes and requirements and in a timely manner. 

    • Execution of training logistics (booking hotels / meeting rooms, organizing transportation, ordering catering, preparation of training materials and meeting room setup, and supporting trainers during the training session)

    • Connect with Delivery Support Specialist and Learning Leader to escalate any logistic issue / improvement opportunity

    • Post training session activities (eg, submit completion data)


Talent Acquisition

  • Ensure talent acquisition activities are performed accurately, in compliance with local processes and requirements and in a timely manner.

    • Support full life cycle recruiting activities for for full time and temporary recruiting, including sourcing, organizing interviews and communicating with hiring managers, candidates and agencies

    • Conduct screening interviews as initial interviewers and select candidates with better fit.

    • Supporting the local Hiring Manager in the completion of the pre-boarding checklist (badge, equipment, desk, etc.) for New Hire transition to day 1 of employment

    • Administration of the Talent Acquisition pre-boarding paperwork 

    • Coordinate planning and delivery of onboarding sessions for new hires


Employee Programs  

  • Responsible for the planning– in partnership with relevant stakeholders – of administration of local recognition programs in line with company strategy, budgets and objectives

  • Responsible for coordination / planning and execution of the relevant program activities (YCMAD / Service awards / Local recognition programs and local events)


Local Portal Content

  • Responsible to monitor updates to local documentation on HR policies and programs

  • Coordinate updates in a timely and effective fashion


This is not an exhaustive list of duties or functions.



Education/ Experience Requirements


  • 3-5 years of experience in HR, Personnel Administration

  • Native Level proficiency in Japanese

  • Business Level proficiency in English

  • Bachelor’s degree

Equal Opportunity Employer
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

Are you interested in working for Hill's Pet Nutrition? You can apply online and attach all relevant documents such as a cover letter and resume or CV. Applications received by e-mail are not considered in the selection process. Become part of our team. We look forward to your application.

Work that matters, fueled by passion for pets!  At Hill’s we have a purpose.  Every day around the world, we transform the lives of millions of pet families through pioneering innovation, amazing nutrition, and the best and brightest people. Founded more than 75 years ago with an unwavering commitment to pet nutrition, Hills' mission is to help enrich and lengthen the special relationships between people and their pets. 

HILL'S® Prescription Diet® therapeutic pet foods, HILL'S® Science Diet® and HILL'S® Ideal Balance™ wellness pet foods are sold worldwide. Hill’s is a division of Colgate-Palmolive, a leading global consumer products company, tightly focused on Oral Care, Personal Care, Home Care and Pet Nutrition, with sales of products in more than 200 countries.  To learn more about Hill's and Colgate, please visit and, or find us on LinkedIn, Facebook, Twitter and YouTube.

Reasonable accommodation during the application process is available for persons with disabilities. Please contact with the subject "Accommodation Request" should you require accommodation.

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