Job Title:  Office Coordinator

No Relocation Assistance Offered
# 159426 - Sydney, New South Wales, Australia

Who We Are
Colgate-Palmolive Company is a caring, innovative growth company that is reimagining a healthier future for all people, their pets and our planet. Focused on Oral Care, Personal Care, Home Care and Pet Nutrition, we sell our products in more than 200 countries and territories under brands such as Colgate, Palmolive, elmex, hello, meridol, Sorriso, Tom’s of Maine, EltaMD, Filorga, Irish Spring, PCA SKIN, Protex, Sanex, Softsoap, Speed Stick, Ajax, Axion, Fabuloso, Soupline and Suavitel, as well as Hill’s Pet Nutrition.

We are recognized for our leadership and innovation in promoting sustainability and community wellbeing, including our achievements in decreasing plastic waste and promoting recyclability, saving water, conserving natural resources and improving children’s oral health.

If you want to work for a company that lives by their values, then give your career a reason to smile and join our global team!
 

Job Summary :

Reporting to the Internal Communications Manager, you will be responsible for providing essential operational support to Colgate Palmolive staff and welcoming external visitors to our office. Our Office Co-ordinator role handles a wide array of tasks that we simply couldn’t function without.

Main Responsibilities :

• Manage front of house reception, with oversight of the switchboard and visitor registration (both automated)
• Oversight of meetings, room bookings and catering (supported by EAs)
• Manage office access cards and Bright Author digital signage (previous experience not required)
• Provide day-to-day office services support - kitchen and office maintenance, courier services, mailroom admin
• Admin support for raising POs and managing Telstra invoices
• Liaise with Building Management on office maintenance

What will you do :

• Manage front of house reception, with oversight of the switchboard and visitor registration (both automated)
• Oversight of meetings, room bookings and catering (supported by EAs)
• Manage office access cards and Bright Author digital signage (previous experience not required)
• Provide day-to-day office services support - kitchen and office maintenance, courier services, mailroom admin
• Admin support for raising POs and managing Telstra invoices
• Liaise with Investa on office management

Required (Education, Knowledge required, Language skills, etc)

• Bachelor’s Degree 
• Minimum three years of experience in general administration
• Excellent oral and written communication skills 
• Self-starter who can work well both independently and across multi-level stakeholder groups
• Ability to work under pressure and adapt quickly to change in a fast paced environment
• Proficient in Google suite of products (especially in Gmail, Calendar, Sheets, Docs & Slides)
• Resilience and enthusiasm with a can-do approach to ambiguous tasks

Preferred Requirements:

• Google Suite proficiency (i.e, Sheets, Slides, Docs) preferred
• Willingness to learn new software and systems

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Our Commitment to Sustainability
With the Colgate brand in more homes than any other, we are presented with great opportunities and new challenges as we work to integrate sustainability into all aspects of our business and create positive social impact. We are determined to position ourselves for further growth as we act on our 2025 Sustainability & Social Impact Strategy.

Our Commitment to Diversity, Equity & Inclusion
Achieving our purpose starts with our people — ensuring our workforce represents the people and communities we serve —and creating an environment where our people feel they belong; where we can be our authentic selves, feel treated with respect and have the support of leadership to impact the business in a meaningful way.

Equal Opportunity Employer
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

Reasonable accommodation during the application process is available for persons with disabilities. Please contact Application_Accommodation@colpal.com with the subject "Accommodation Request" should you require accommodation.

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