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Established in 1806 as a small soap and candle business in New York City, Colgate-Palmolive is now a truly global company with products sold in over 200 countries and territories under such internationally recognized brand names as Colgate, Palmolive, Softsoap, Irish Spring, Protex, Sorriso, Kolynos, elmex, Tom's of Maine, Sanex, Ajax, Axion, Soupline, Haci Sakir, Suavitel, PCA SKIN, EltaMD, Filorga and Hello as well as Hill's Science Diet and Hill's Prescription Diet.

Colgate-Palmolive is a leading consumer products company that serves hundreds of millions of consumers worldwide with brands and products across four core businesses – Oral Care, Personal Care, Home Care and Pet Nutrition. We are committed to offering products that make lives healthier and more enjoyable, and programs that enrich communities around the world.

Every day millions of people trust our products to care for themselves and the ones they love. Our goal is to use our technology to create products that will continue to improve the quality of life for our consumers wherever they live.

A career at Colgate-Palmolive is an excellent opportunity if you seek a global experience, constant challenge, and development opportunities in an environment that respects work/life effectiveness.

Job Title:  Administrative Executive

Travel Required?:  No Travel
Date:  Nov 19, 2022
Remote working option during the current situation

No Relocation Assistance Offered
# 146721 - Selangor, Selangor, Malaysia


About Colgate Palmolive


Do you want to come to work with a smile and leave with one as well? In between those smiles, your day consists of connecting with others across the world, full of stimulating discussions, and making impactful contributions!


If this is how you see your career, Colgate is the place to be! Our dependable household brands, dedicated employees, and sustainability commitments make us a company passionate about building a future to smile about for our employees, consumers, and surrounding communities. We win as a global organization by continually learning and collaborating. The pride in our brand fuels a workplace that encourages creative thinking, champions experimentation, and promotes authenticity which has contributed to our enduring success.


If you aspire to work for a company that lives by their values, then give your career a reason to smile...every single day.


Job Sumaary


As the Administrative Executive, you will be responsible to provide administrative support for the South ASEAN Hub (Malaysia, Singapore, Brunei & Indonesia) focusing on areas of specialization - events & meeting management, Purchase Order processing, and any other administrative tasks assigned from time to time.


Main Responsibilities


  • Arrange GM’s calendar and meetings, assist in travels and transportation;
  • Handle correspondences and external engagements of the GM’s office
  • Review GM office reports and documentation. Managing GM Admin paperwork not limited to expense claims, top to top meetings
  • Provide logistical support to visits and meetings owned by the GM Office, e.g. Budget Reviews, Regional/Global Visitors, etc.
  • Maintain calendar of management team and provide support for management activities
  • Ad-hoc administrative tasks assigned by GM
  • Provide administrative support to General Manager  
  • Support other functions for creating and managing PO’s
  • Organize and manage end to end external/internal events (festivals etc) across all functions
  • Provide logistical support to ensure smooth flow of events including training/company intercoms etc.
  • Arrange visitor’s parking for any events / meetings
  • Support People Manager’s on on-boarding process (laptop request, system access request, petrol card management)
  • Simplify work processes without compromising on compliance
  • Performs other duties as assigned
  • Complies with all policies and standards

Required Qualifications


  • Bachelor's Degree in any field
  • Minimum three years of experience in general administration
  • Excellent oral and written communication skills.
  • Proven organizational and problem solving skills.
  • Self-starter who can work well both independently and across multi-level stakeholder groups
  • Ability to work under pressure and adapt quickly to change in a fast paced environment
  • Proficient in Google suite of products (especially in Gmail, Calendar, Sheets, Docs & Slides)




Equal Opportunity Employer
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

Are you interested in working for Colgate-Palmolive? You can apply online and attach all relevant documents such as a cover letter and resume or CV. Applications received by e-mail are not considered in the selection process. Become part of our team. We look forward to your application.

Colgate-Palmolive is a leading global consumer products company, tightly focused on Oral Care, Personal Care, Home Care and Pet Nutrition. Colgate sells its products in over 200 countries and territories around the world under such internationally recognized brand names as Colgate, Palmolive, elmex, Tom’s of Maine, Sorriso, Speed Stick, Lady Speed Stick, Softsoap, Irish Spring, Protex, Sanex, Elta MD, PCA Skin, Ajax, Axion, Fabuloso, Soupline and Suavitel, as well as Hill’s Science Diet and Hill’s Prescription Diet. 

For more information about Colgate’s global business, visit the Company’s web site at To learn more about Colgate Bright Smiles, Bright Futures® oral health education program, please visit To learn more about Hill's and the Hill’s Food, Shelter & Love program please visit To learn more about Tom’s of Maine  please visit

Reasonable accommodation during the application process is available for persons with disabilities. Please contact with the subject "Accommodation Request" should you require accommodation.

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