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A part of Colgate-Palmolive since 1976, Hill's Pet Nutrition offers the highest-quality pet nutrition available through product lines Prescription Diet® and Science Diet®. Veterinarians worldwide recommend and feed their own pets Hill's products more than any other brand of pet food.

Available in approximately 80 countries around the world, our extensive line of products includes more than 60 Prescription Diet brand pet foods and more than 50 Science Diet brand pet foods.

We believe all animals should be loved and cared for during their lifetimes. That is why we are proud our pet foods can make a difference in your pet's life.

A career at Hill’s Pet Nutrition or Colgate-Palmolive is an excellent opportunity if you seek a global experience, constant challenge, and development opportunities in an environment that respects work/life effectiveness.

Job Title:  Executive Assistant / Office Manager

Travel Required?:  Travel - up to 10% of time
Date:  Nov 9, 2021
Remote working option during the current situation

No Relocation Assistance Offered
# 117488 - Prague, Prague, Czech Republic

Executive Assistant / Office Coordinator

CZ/SK language required!

 

 

Job Summary:

The Executive Assistant / Office Coordinator is responsible for management of the Office for both Hill´s and Colgate-Palmolive companies including a wide range of services to assure efficient operation, including office facilities, equipment, supplies, maintenance and vendors. The position also provides executive assistance to Hill´s and CP GMs in administrative tasks and meeting/events coordination. The position supervises reception activities and reports to HRBP with a dotted line to GMs.

 

 

Principal Duties and Responsibilities:

%

Task

40

  • Provide executive assistance to Hill´s and CP GMs in daily business activities (incl. administration and meetings/events coordinations)

20

  • Management and maintenance of office location and facilities 

  • Monitor and maintain inventory of regular operating materials (stationery, refreshments, etc.) 

  • Work with and coordinate external providers (cleaning services, building maintenance, plant maintenance, etc.)

  • Implement and coordinate OHS procedure and training requirements

15

  • Coordinate car fleet needs for Hill´s and CP

10

  • Create purchase orders in accordance with assigned budget and ensure invoices are paid in time

5

  • Travel management (maintenance of Concur system, participation on calls for Travel coordinators, offline bookings, hotel and taxi recommendations and invitation letter preparation, payment cards orders etc.)

5

  • Support HR department with onboarding / offboarding of employees, training and events organization and other activities. Cover HR Associate tasks if needed

5

  • Coordinate reception activities, as well as back up Receptionist in case of absence

100

Total Percent (not to exceed 100%)

This is not an exhaustive list and percentage of duties or functions.

 

Education/ Experience Requirements

  • High school education with school leaving exam

  • Fluent in English and Czech/Slovak.

  • Minimum 2 years’ experience in Office Coordinator/Assistant positions, preferably from a multinational company.

 

Expected Areas of Skills 

  • Strong computer skills (G Suite, MS Office)

  • Ability to communicate properly to different levels in the organization and outside

  • Strong negotiation skills

  • Willingness to help and support teams

  • Perfect organization skills

  • Initiative and Multitasking

 

Working Relationships (Key partnerships and reporting relationships)

  • Coordinates reception activities (Receptionist reports to Office Coordinator)

  • Position reports to HR Business Partner

  • Works closely with GM, HR and other teams

  • External vendors

 

Travel Requirements 

Expected percentage of travel:  Up to 5 %

 

What we offer

  • Employment contract for 1.5 year (maternity leave cover)

  • Corresponding salary with annual bonus 8%

  • Wide range of benefits (25 vacation days, 10 sick days, contribution for leisure time, pension plan and meals, private medical care etc.)

  • Modern dog friendly office close to Krizikova metro station

 

 

Equal Opportunity Employer
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law

Are you interested in working for Hill's Pet Nutrition? You can apply online and attach all relevant documents such as a cover letter and resume or CV. Applications received by e-mail are not considered in the selection process. Become part of our team. We look forward to your application.

Work that matters, fueled by passion for pets!  At Hill’s we have a purpose.  Every day around the world, we transform the lives of millions of pet families through pioneering innovation, amazing nutrition, and the best and brightest people. Founded more than 75 years ago with an unwavering commitment to pet nutrition, Hills' mission is to help enrich and lengthen the special relationships between people and their pets. 

HILL'S® Prescription Diet® therapeutic pet foods, HILL'S® Science Diet® and HILL'S® Ideal Balance™ wellness pet foods are sold worldwide. Hill’s is a division of Colgate-Palmolive, a leading global consumer products company, tightly focused on Oral Care, Personal Care, Home Care and Pet Nutrition, with sales of products in more than 200 countries.  To learn more about Hill's and Colgate, please visit http://www.hillspet.com and http://www.colgatepalmolive.com, or find us on LinkedIn, Facebook, Twitter and YouTube.

Reasonable accommodation during the application process is available for persons with disabilities. Please contact Application_Accommodation@colpal.com with the subject "Accommodation Request" should you require accommodation.


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