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Established in 1806 as a small soap and candle business in New York City, Colgate-Palmolive is now a truly global company with products sold in over 200 countries and territories under such internationally recognized brand names as Colgate, Palmolive, Softsoap, Irish Spring, Protex, Sorriso, Kolynos, elmex, Tom's of Maine, Sanex, Ajax, Axion, Soupline, Haci Sakir, Suavitel, PCA SKIN, EltaMD, Filorga and Hello as well as Hill's Science Diet and Hill's Prescription Diet.

Colgate-Palmolive is a leading consumer products company that serves hundreds of millions of consumers worldwide with brands and products across four core businesses – Oral Care, Personal Care, Home Care and Pet Nutrition. We are committed to offering products that make lives healthier and more enjoyable, and programs that enrich communities around the world.

Every day millions of people trust our products to care for themselves and the ones they love. Our goal is to use our technology to create products that will continue to improve the quality of life for our consumers wherever they live.

A career at Colgate-Palmolive is an excellent opportunity if you seek a global experience, constant challenge, and development opportunities in an environment that respects work/life effectiveness.

Job Title:  Senior Corporate Legal Assistant

Travel Required?:  No Travel
Date:  Oct 20, 2021
Remote working option during the current situation

No Relocation Assistance Offered
# 113909 - New York, New York, United States

Do you want to be part of a team that is building a future to smile about? What about having the opportunity to connect with others across the world, full of stimulating discussions, and making impactful contributions?

If this is how you see your career, Colgate is the place to be!


Our diligent household brands, dedicated employees, and sustainability commitments make us a company passionate about building a future to smile about for our employees, consumers, and surrounding communities. The pride in our brand fuels a workplace that encourages creative thinking, champions experimentation, and promotes authenticity which has contributed to our enduring success.

Job Summary

You will handle subsidiary governance for Colgate-Palmolive’s U.S. subsidiaries and serve as a primary point of contact for members of Colgate-Palmolive’s global legal organization for subsidiary governance for non-U.S. subsidiaries. You will also be responsible for compliance with Section 16 of the Securities Exchange Act of 1934 for Colgate-Palmolive’s directors and executive officers, including preparing and filing Section 16 reports and maintaining stock ownership records. You will also provide support for Colgate-Palmolive’s insider trading policy compliance and certain financing activities.

Main Responsibilities

Subsidiary Governance

  • Review draft minutes, proxies and other governance documents from our various divisions
  • Prepare documents such as powers of attorney, secretary’s certificates, certificates of incumbency and any other required officer certification.
  • Prepare written consents for: officers and directors’ appointment, bank resolutions, dividend declaration and any other action tackled behalf of the subsidiary with the consent or meeting of the directors or shareholders.
  • Coordinate document signing with Division personnel when required.
  • Prepare and notarize documents for legalization at the appropriate Consulate, or for an apostille at the Office of the Secretary of State, depending on the foreign country involved.
  • Maintain corporate records for all Delaware subsidiaries.
  • Responsible for recording all corporate identification data for each subsidiary in the hCue database to ensure the most current information is available.
  • Maintain listing of all subsidiaries.
  • Incorporate, register, dissolve and qualify companies in U.S. jurisdictions.
  • Ensure minutes for Delaware subsidiaries are maintained and filed in minute books.
  • Support other members of the Global Legal Organization in all divisions in modernization projects, as needed.
  • Provide quarterly subsidiary listing to PwC for compliance purposes.

Section 16 and Insider Trading

  • Prepare and timely file Section 16 filings (Forms 3, 4 and 5) with the SEC for Colgate-Palmolive’s directors and executive officers, using the hCue system.
  • Handle Colgate’s insider list and window period process, including ensuring the insider population remains up to date and coordinating window period clearances.
  • Coordinate review and signature of 10b5-1 plans.
  • Maintain stock ownership records for Colgate-Palmolive’s directors and executive officers, including by working closely with individuals’ brokers and Colgate-Palmolive’s transfer agent and equity plan administrator.


  • Maintain the Corporate Calendar.
  • Run quarterly due diligence process for financing transactions.
  • Provide notary services to non-corporate personnel as requested.

Required Qualifications:

(Education, Knowledge required, Skills (language & other)

  • Bachelor's degree (or equivalent).
  • New York notary (or capability to quickly become one)
  • Validated experience in a law firm or in-house legal environment

Preferred Qualifications

  • Experience with hCue Entity Management System
  • Outstanding organization and project management skills
  • Strong interpersonal skills; a phenomenal teammate able to establish and build partnerships across all levels of the legal and business teams around the world.
  • Must have the ability to multitask, balance multiple priorities and deliver results in a fast-paced, constantly-changing environment

Equal Opportunity Employer
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

Are you interested in working for Colgate-Palmolive? You can apply online and attach all relevant documents such as a cover letter and resume or CV. Applications received by e-mail are not considered in the selection process. Become part of our team. We look forward to your application.

Colgate-Palmolive is a leading global consumer products company, tightly focused on Oral Care, Personal Care, Home Care and Pet Nutrition. Colgate sells its products in over 200 countries and territories around the world under such internationally recognized brand names as Colgate, Palmolive, elmex, Tom’s of Maine, Sorriso, Speed Stick, Lady Speed Stick, Softsoap, Irish Spring, Protex, Sanex, Elta MD, PCA Skin, Ajax, Axion, Fabuloso, Soupline and Suavitel, as well as Hill’s Science Diet and Hill’s Prescription Diet. 

For more information about Colgate’s global business, visit the Company’s web site at To learn more about Colgate Bright Smiles, Bright Futures® oral health education program, please visit To learn more about Hill's and the Hill’s Food, Shelter & Love program please visit To learn more about Tom’s of Maine  please visit

Reasonable accommodation during the application process is available for persons with disabilities. Please contact with the subject "Accommodation Request" should you require accommodation.

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