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Established in 1806 as a small soap and candle business in New York City, Colgate-Palmolive is now a truly global company with products sold in over 200 countries and territories under such internationally recognized brand names as Colgate, Palmolive, Softsoap, Irish Spring, Protex, Sorriso, Kolynos, elmex, Tom's of Maine, Sanex, Ajax, Axion, Soupline, Haci Sakir, Suavitel, PCA SKIN, EltaMD, Filorga and Hello as well as Hill's Science Diet and Hill's Prescription Diet.

Colgate-Palmolive is a leading consumer products company that serves hundreds of millions of consumers worldwide with brands and products across four core businesses – Oral Care, Personal Care, Home Care and Pet Nutrition. We are committed to offering products that make lives healthier and more enjoyable, and programs that enrich communities around the world.

Every day millions of people trust our products to care for themselves and the ones they love. Our goal is to use our technology to create products that will continue to improve the quality of life for our consumers wherever they live.

A career at Colgate-Palmolive is an excellent opportunity if you seek a global experience, constant challenge, and development opportunities in an environment that respects work/life effectiveness.

Job Title:  Corporate Communications Administrator

Travel Required?:  No Travel
Date:  Jan 12, 2022
No remote working option

No Relocation Assistance Offered
# 119500 - New York, New York, United States

Do you want to come to work with a smile and leave with one as well? In between those smiles, your day consists of working in a global organization, continually learning and collaborating, having stimulating discussions, and making impactful contributions!

If this is how you see your career, Colgate is the place to be!

Our dependable household brands, dedicated employees, and sustainability commitments make us a company passionate about building a future to smile about for our employees, consumers, and surrounding communities. The pride in our brand fuels a workplace that encourages creative thinking, champions experimentation, and promotes authenticity which has contributed to our enduring success.

If you want to work for a company that lives by their values, then give your career a reason to smile...every single day.

The Corporate Communications Administrator for Colgate-Palmolive will be a positive, collaborative, organized and detail-oriented individual who wants to help reimagine a healthier future for all people, their pets and our planet. This person will enjoy working in a team-oriented environment where inclusiveness is valued, everyone matters and individual accountability is essential to success. This individual wants to be a part of something important in a fast-paced environment where 34,000 Colgate People - as well as external stakeholders - depend on us to advance the Company's purpose and strategy through open, honest communications and a strong commitment to our communities.

What you will do:

  • Meetings are how things get done at Colgate so managing calendars is a huge part of this job. It’s a logistical challenge that requires constant oversight and adaptation to everchanging demands. In many ways, it can feel like air traffic control!
    • Schedule and manage ongoing meetings, including one-on-ones with executives, team members and functional leaders
    • Schedule work meetings with multiple stakeholders, ensuring that agendas, pre-meeting materials and attendees are noted; Manage ongoing meetings
    • Provide real-time alerts to participants
    • Own the corporate master events calendar, sourcing and updating global events and serving as liaison to other executive administrators.
    • Coordinate travel, including ensuring logistics and details are documented and confirmed.
  • Financial Oversight
    • Manage expense reports for CCO
    • Manage and track POs and department expenses, ensuring timely processing
  • Relationship Building
    • Work closely with other senior level administrative assistants to ensure maximum efficiency and effectiveness
  • Team Meetings
    • Coordinate monthly lead communicators call agenda by gathering topics and materials from speakers and routing agenda to call participants
    • Manage weekly editorial meeting ownership
    • Organize bi-weekly team meetings, including team-building question/exercise
  • General Administrative Support
    • Manage subscriptions, copying, scanning, mailings, distribution lists and update org charts
    • Liaise with contractors, creative partners, GIT
  • Presentation & Communications Support
    • Help source, upload, and tag photos, videos, artwork from around the world o Periodically weed out outdated photos o Handle requests from people looking for photos o Upload and tag videos
  • Performs other duties as assigned
  • Complies with all policies and standards


Required Qualifications

  • High School Diploma
  • At least 7 years experience at a global organization supporting senior executives
  • Advanced knowledge of Google suite, Slides, Gmail, Xcel
  • Comfortable learning new technology systems
  • Excellent organizational skills
  • Exceptional ability to multi-task and manage ongoing projects against daily tasks
  • Outstanding verbal and written communication skills and polished demeanor
  • Superior attention to detail
  • Demonstrated ability to work independently, manage competing priorities and meet tight deadlines
  • Ability to remain flexible and adaptable in a rapidly changing environment
  • Ability to maintain official documents and records, recognizing confidentiality of sensitive information.

Equal Opportunity Employer
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

Are you interested in working for Colgate-Palmolive? You can apply online and attach all relevant documents such as a cover letter and resume or CV. Applications received by e-mail are not considered in the selection process. Become part of our team. We look forward to your application.

Colgate-Palmolive is a leading global consumer products company, tightly focused on Oral Care, Personal Care, Home Care and Pet Nutrition. Colgate sells its products in over 200 countries and territories around the world under such internationally recognized brand names as Colgate, Palmolive, elmex, Tom’s of Maine, Sorriso, Speed Stick, Lady Speed Stick, Softsoap, Irish Spring, Protex, Sanex, Elta MD, PCA Skin, Ajax, Axion, Fabuloso, Soupline and Suavitel, as well as Hill’s Science Diet and Hill’s Prescription Diet. 

For more information about Colgate’s global business, visit the Company’s web site at To learn more about Colgate Bright Smiles, Bright Futures® oral health education program, please visit To learn more about Hill's and the Hill’s Food, Shelter & Love program please visit To learn more about Tom’s of Maine  please visit

Reasonable accommodation during the application process is available for persons with disabilities. Please contact with the subject "Accommodation Request" should you require accommodation.

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