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Established in 1806 as a small soap and candle business in New York City, Colgate-Palmolive is now a truly global company with products sold in over 200 countries under such internationally recognized brand names as Colgate, Palmolive, Softsoap, Irish Spring, Protex, Sorriso, Kolynos, elmex, Tom's of Maine, Sanex, Ajax, Axion, Soupline, Haci Sakir, Suavitel, PCA SKIN, EltaMD, Filorga and Hello as well as Hill's Science Diet, Hill's Prescription Diet and Hill's Ideal Balance.

Colgate-Palmolive is a leading consumer products company that serves hundreds of millions of consumers worldwide with brands and products across four core businesses – Oral Care, Personal Care, Home Care and Pet Nutrition. We are committed to offering products that make lives healthier and more enjoyable, and programs that enrich communities around the world.

Every day millions of people trust our products to care for themselves and the ones they love. Our goal is to use our technology to create products that will continue to improve the quality of life for our consumers wherever they live.

A career at Colgate-Palmolive is an excellent opportunity if you seek a global experience, constant challenge, and development opportunities in an environment that respects work/life effectiveness.

Job Title:  Administrative Assistant 3

Travel Required ?:  Travel - up to 10% of time
Date: 

No Relocation Assistance Offered
# 87380 - New York, New York, United States

 

Job Summary

 

As part of the Latam Division team, this position is responsible for providing overall administrative support, ensuring the smooth and efficient operations of the Latam Division providing support to Division Marketing, Customer Development and Legal. 

 

Main Responsabilities

 

  • Communicate clearly and effectively in verbal, written and electronic media 
  • Initiates and composes both routine (schedules, letters, memos, e-mails) and non-routine correspondence (surveys, minutes, project plans, announcements and continuous improvement ideas) with significant narrative. 
  • Composes and proof-reads both routine and non-routine correspondence with attention to details and minimal supervision 
  • Independently prepares responses to requests and/or takes appropriate actions and advises manager of actions taken 
  • Arranges domestic and international travel for trips which may include several destinations 
  • Utilizes the Internet to research information as it relates to support travel itineraries 
  • Independently prepares travel itineraries including all key contact names and numbers 
  • Prepares travel expense reports with minimal supervision 
  • Manage travel visa needs by sending all relevant information to secure required documentation 
  • Proactively manages and coordinates calendar and schedules meetings 
  • Provides administrative support for onsite or offsite meetings to include meeting planning & logistical coordination with people from multiple locations and/or functions; May be required to be physically present to provide administrative assistance at off-site meetings 
  • Troubleshoots equipment issues in conference rooms prior to and during any meetings 
  • Coordinates logistics for outside visitors including schedules, meeting room reservations, etc. 
  • Adept at coordinating meetings using new technologies and is a power-user and training resource for new meeting technologies – video/audit/net conferencing 
  • Supports departmental budgets. 
  • Codes and monitors expenses to budget, resolves budget discrepancies 
  • Creates, processes and follows-up on all invoices and purchase orders in a timely fashion and troubleshoot any issues in a timely fashion. 
  • Takes initiative to simplify systems and processes to eliminate unnecessary work. 

 

 

 

Main Qualifications:

 

  • High School Diploma or GED (Bachelor's Degree preferred) 
  • Minimum three years of experience , with previous executive / high level administrative support experience 
  • Demonstrated proficiency using G SUITE products (gmail, sheets, docs, slides, google meet, etc) ; Concur expense management system; AMEX travel management system; as well as an aptitude to learn other programs as required 
  • Adept at coordinating meetings using existing and new technologies 
  • Ability to interface with high level executives 
  • Proven project management skills 
  • Proven continuous improvement and documentation skills 
  • Ability to manage in a fast paced, high volume environment 
  • Ability to work under extreme pressure and deadlines if required 
  • Displays a sense of urgency 
  • Must be flexible and have the ability to multitask 
  • Analytical capabilities and attention to detail 
  • Collaborative nature and team spirit
  • Strong ability to prioritizes work demands 
  • Self-starter, works well without detailed supervision

 

 

Equal Opportunity Employer
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

Are you interested in working for Colgate-Palmolive? You can apply online and attach all relevant documents such as a cover letter and resume or CV. Applications received by e-mail are not considered in the selection process. Become part of our team. We look forward to your application.

Colgate-Palmolive is a leading global consumer products company, tightly focused on Oral Care, Personal Care, Home Care and Pet Nutrition. Colgate sells its products in over 200 countries and territories around the world under such internationally recognized brand names as Colgate, Palmolive, elmex, Tom’s of Maine, Sorriso, Speed Stick, Lady Speed Stick, Softsoap, Irish Spring, Protex, Sanex, Elta MD, PCA Skin, Ajax, Axion, Fabuloso, Soupline and Suavitel, as well as Hill’s Science Diet and Hill’s Prescription Diet. 

For more information about Colgate’s global business, visit the Company’s web site at http://www.colgatepalmolive.com. To learn more about Colgate Bright Smiles, Bright Futures® oral health education program, please visit http://www.colgatebsbf.com. To learn more about Hill's and the Hill’s Food, Shelter & Love program please visit http://www.hillspet.com. To learn more about Tom’s of Maine  please visit  http://www.tomsofmaine.com.

Reasonable accommodation during the application process is available for persons with disabilities. Please contact Application_Accommodation@colpal.com with the subject "Accommodation Request" should you require accommodation.


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