Job Title:  Office and HR Admin

No Relocation Assistance Offered
# 160181 - Hong Kong, Hong Kong, China

Who We Are
Colgate-Palmolive Company is a caring, innovative growth company that is reimagining a healthier future for all people, their pets and our planet. Focused on Oral Care, Personal Care, Home Care and Pet Nutrition, we sell our products in more than 200 countries and territories under brands such as Colgate, Palmolive, elmex, hello, meridol, Sorriso, Tom’s of Maine, EltaMD, Filorga, Irish Spring, PCA SKIN, Protex, Sanex, Softsoap, Speed Stick, Ajax, Axion, Fabuloso, Soupline and Suavitel, as well as Hill’s Pet Nutrition.

We are recognised for our leadership and innovation in promoting sustainability and community wellbeing, including our achievements in decreasing plastic waste and promoting recyclability, saving water, conserving natural resources and improving children’s oral health.

If you want to work for a company that lives by their values, then give your career a reason to smile and join our global team!
 

Job Summary
This position is responsible for management of the Hill’s Hong Kong Office including a wide range of services
to assure efficient operation, including but not limited to office facilities, equipment, supplies, maintenance
and vendors. This position provides assistance to the General Manager and coordination & administrative
assistance related to Human Resources activities; as well as day-to-day administrative support to the Hill’s
Asia team.

Principal Duties and Responsibilities
% Task
40 Office Administration
● Coordinate with AMEX and make travel arrangements including Flights, Hotels and Visas
● Manage corporate credit cards & check T&E claims
● Liaise with Mobile Operator for Sim Card connections and invoices
● Maintain Regional Commercial & Meeting Calendars
● Office management : Stationery, Employee Lockers, Courier Services, Business Cards
● Process and co-ordinate office-related expenses
● Update contact list and document storage list
● Ariba / Invoice processing, raising office-related PO’s (Purchase Order)
● Vendor setup as part of Master data process
● Process and track distributor damage claims
● Filing and support for Quarterly & Annual Distributor Agreements
● Coordinate Security, Health and Business Continuity activities like Fire Drills and Call Alert

20 Events & Activity Support and Communication
Supporting in planning and executing the organization events and activities including
● Annual Parties, Leadership Reviews, Workshops
● Engagement Activities - Live Better, DE&I, Women’s Network, Birthday Parties
● Support the CD/Marketing/PVA team in coordinating and organizing Commercial Activities
● Organizing Region Town Halls and the related communication
● Prepare Region Communication Videos and emails

20 HR Coordination
● Support Employee Benefits administration like Medical Insurance, Provident Fund, Health
Check Up, Mobile
● Support with the recruitment and onboarding process (Laptop, Joining Kit, Joining Documents)
● Support termination and exit process for employees
● Coordinate the facilitation of Training Programs and Workshops

15 GM support
● Executive Assistance support to GM such as calendar management, coordinate documents for
signing and approval, draft T&E claims, extensive travel arrangements

5 Others
● Make sure to keep the office environment neatly and productively
● Ad-hoc duties or project involvement upon assignment

100 Total Percent (not to exceed 100%)
This is not an exhaustive list of duties or functions.

HILL’S JOB DESCRIPTION

Education/ Experience Requirements
● Minimum Bachelor’s Degree
● Minimum 2-3 years’ experience in Office Coordinator and/or Executive Assistant positions, preferably
from a multinational company
● Experience in the FMCG industry is an advantage
● Excellent standard of English (oral and written), an additional Asian language is preferable
.
Expected Areas of Skills
● Digitally savvy using Google tools as well as an aptitude to learn in-house programs
● Strong relationship building and communication skills - ability to communicate to different levels in
the organization and external
● Proactively seeks ways to improve processes - a self-starter who is not afraid to take initiative
● High integrity and confidentiality
● Proven ability to manage multiple tasks and stakeholders
● Seeks to improve and continuously learn to grow and develop
● Being a team player
● Project management

Leadership & Function Competencies (Should match the Colgate Global Competencies)
● Planning/Priority Setting
● Communicate Effectively
● Teamwork and Collaboration
● Result oriented and executional excellence
● Managing ambiguity
● Excellent interpersonal and relationship building skills
● Demonstrates ethical, professional behaviour in all interactions.
Working Relationships (Key partnerships and reporting relationships)
● This position has no direct reports
● Position reports to HR Manager and dotted line to the General Manager

Travel Requirements
Expected percentage of travel: Up to 5 %

Our Commitment to Sustainability
With the Colgate brand in more homes than any other, we are presented with great opportunities and new challenges as we work to integrate sustainability into all aspects of our business and create positive social impact. We are determined to position ourselves for further growth as we act on our 2025 Sustainability & Social Impact Strategy.

Our Commitment to Diversity, Equity & Inclusion
Achieving our purpose starts with our people — ensuring our workforce represents the people and communities we serve —and creating an environment where our people feel they belong; where we can be our authentic selves, feel treated with respect and have the support of leadership to impact the business in a meaningful way.

Equal Opportunity Employer
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

Reasonable accommodation during the application process is available for persons with disabilities. Please contact Application_Accommodation@colpal.com with the subject "Accommodation Request" should you require accommodation.

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