Job Title:  Billingual Secretary

No Relocation Assistance Offered
# 151069 - Del.Miguel Hidalgo, Mexico City, Mexico

Job Summary

The Administrative Assistant is responsible for providing administrative support to the CBS Directors based in Mexico City and orientation, guidance and specific administrative support to all CBS employees in Mexico as well as international visitors.

Principal Duties and Responsibilities

-Maintains Director ́s calendars by planning and scheduling meetings, conferences, teleconferences and travels, using initiative and judgment to see matters requiring attention are handled properly.

-Provides administrative support to the Director's activities. Also, provide guidance and punctual support to Managers & other members of the team as needed, using judgment and knowledge of organizational policies/procedures.

-Coordinates travel and transportation arrangements for CBS MX Leadership team and visitors. (Airticket, Hotel, Car transportation).

-First point of contact for ARIBA, Expense Reports, Travel Requests, New Vendors for CBS MX Extended Leadership team.

-Creates and monitors purchase orders; reconciles discrepancies with invoices.

-Creates expense reports for CBS LT (on demand).

-Recommends and distributes site wide internal communications (e.g., Subs & Hubs mailings for holidays).
-Plans, coordinates and/or executes sitewide events and celebrations (e.g., CBS integration events, goal alignments, meetings, forums, townhall, CBS Intercom, technical training, international visitors sessions, etc.)

-Assists in New Employee placement and orientation. (GIT requests & Welcome kit).

-Monthly: keeps Business Continuity Plan list updated and maintains organizational charts updated.

-Point person for Expats and Visitors- Assists in Housing, Contracts, Car assignments, Banking, Club memberships, Personal Documentation, Moving, etc.)

-Coordinates Car Maintenance and Vehicle Verification appointments for Leadership team.

-Office supplies Management.

Education/ Experience

-Minimum education and experience requirements: Bachelor degree. 3+ years of experience supporting senior level management across different functions.
-Experience working with other professionals, such as University Administrators, Attorneys, Realtors, Suppliers and the Mexican Government.

-Proven experience planning and organizing group activities local and remotes.
-Excellent command of spoken & written English.

Preferred education and experience requirements:
-Understanding of SAP systems, CONCUR, ARIBA.

Expected Areas of Knowledge, Skills and Abilities

▪ Very strong communication (written and verbal) and interpersonal skills required to drive cross-functional communications, win-win resolutions and documentation.
▪ Ability to handle confidential and proprietary information.
▪ Strong negotiation and influence skills.
▪ Ability to work independently in customer oriented environments requiring initiative and judgment.
▪ Customer service skills.
▪ Organized, detail oriented (with focus on accuracy), and the ability to work with limited supervision in a fast-paced environment.
▪ Demonstrate flexibility and ability to reorganize multiple priorities and work under pressure.

Equal Opportunity Employer
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

Are you interested in working for Colgate-Palmolive? You can apply online and attach all relevant documents such as a cover letter and resume or CV. Applications received by e-mail are not considered in the selection process. Become part of our team. We look forward to your application.

Colgate-Palmolive is a leading global consumer products company, tightly focused on Oral Care, Personal Care, Home Care and Pet Nutrition. Colgate sells its products in over 200 countries and territories around the world under such internationally recognized brand names as Colgate, Palmolive, elmex, Tom’s of Maine, Sorriso, Speed Stick, Lady Speed Stick, Softsoap, Irish Spring, Protex, Sanex, Elta MD, PCA Skin, Ajax, Axion, Fabuloso, Soupline and Suavitel, as well as Hill’s Science Diet and Hill’s Prescription Diet. 

For more information about Colgate’s global business, visit the Company’s web site at http://www.colgatepalmolive.com. To learn more about Colgate Bright Smiles, Bright Futures® oral health education program, please visit http://www.colgatebsbf.com. To learn more about Hill's and the Hill’s Food, Shelter & Love program please visit http://www.hillspet.com. To learn more about Tom’s of Maine  please visit  http://www.tomsofmaine.com.

Reasonable accommodation during the application process is available for persons with disabilities. Please contact Application_Accommodation@colpal.com with the subject "Accommodation Request" should you require accommodation.