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A part of Colgate-Palmolive since 1976, Hill's Pet Nutrition offers the highest-quality pet nutrition available through product lines Prescription Diet® and Science Diet®. Veterinarians worldwide recommend and feed their own pets Hill's products more than any other brand of pet food.

Available in approximately 80 countries around the world, our extensive line of products includes more than 60 Prescription Diet brand pet foods and more than 50 Science Diet brand pet foods.

We believe all animals should be loved and cared for during their lifetimes. That is why we are proud our pet foods can make a difference in your pet's life.

A career at Hill’s Pet Nutrition or Colgate-Palmolive is an excellent opportunity if you seek a global experience, constant challenge, and development opportunities in an environment that respects work/life effectiveness.

Job Title:  Administrative Assistant

Travel Required?:  No Travel
Date:  Jun 23, 2022
Partial remote working option

No Relocation Assistance Offered
# 135310 - Del.Miguel Hidalgo, Mexico City, Mexico

Admin Assistant

At Hill’s we have a purpose. Every day around the world, we transform the lives of millions of pet families through pioneering innovation, amazing nutrition, and the best and brightest people. If you’re interested in work that matters, fueled by passion for pets, we invite you to apply. Founded more than 75 years ago with an unwavering commitment to pet nutrition, Hills’ mission is to help enrich and lengthen the special relationships between people and their pets. Our decades of science and research guide us in creating nutrition that’s a step ahead so pets and pet parents can enjoy every day together. As the US #1 Veterinarian Recommended pet food brand, knowledge is our first ingredient with 220+ veterinarians, PhD nutritionists and food scientists working to develop breakthrough innovations in pet health.

 

Hill's Pet Nutrition Mexico is pleased to invite applications for the Administrative Assistant position reporting into the General Manager for Hill's Mexico & LATAM. This role will primarily support the Hill's LATAM region with other responsibilities to support extended members of the teams with general administrative duties such as meeting planning and travel. The role entails varied administrative work applying judgment and in-depth knowledge of organization and policies/procedures, department's activities, terminology, customers, and interdependencies within the company. The administrative assistant takes action authorized during the General Manager's absence and uses initiative and judgment to see matters requiring attention are handled properly and anticipates when changes in workflow are necessary. His/her handling of confidential data requires extreme sensitivity and all disclosures require discretion. The position requires the individual to demonstrate a high level of initiative, and to consistently add value to departmental activities. This role is recognized across the Company as an expert in the administrative field.

 

What you will do:

• MAIL/EMAIL, Independently prepares responses and/or takes appropriate action. Advises manager of actions taken/responses made (e.g. cc: Manager on e-mail).

  • Screens/prioritizes/directs mail and email for handling and archives appropriately
  • Flags and /or highlights important information and takes action by forwarding on to appropriate parties for resolution.
  • Follows up on pending mail/email.

 • MEETINGS, Provides administrative support for onsite meetings to include meeting planning & logistical coordination with people from multiple locations and/or functions.

  • Tracks and coordinates calendars for one or more individuals and schedules meetings.
  • Provide meeting planning and logistical coordination for committees that principal managers lead
  • Provides comprehensive administrative support before, during, and after large conference meetings.
  • Frequently coordinates meeting with people from multiple locations for off-site meetings. May be required to be physically present to provide administrative assistance at off-site meetings
  • Adept at coordinating meetings using new technologies and is a power-user and training resource for new meeting technologies – video/audit/net conferencing
  • Troubleshoots equipment issues in conference rooms prior to and during any meetings and knows who to contact for technical assistance.

• COMMUNICATIONS, Communicate clearly and effectively in verbal, written and electronic media

  • Initiates and composes both routine (schedules, letters, memos, e-mails) and non-routine correspondence (surveys, minutes, project plans, announcements and continuous improvement ideas) with significant narrative.
  • Creates and/or edit presentations including formats, layouts, and content with attention to details and minimal supervision Influences presentation approach and plays a significant role in the development of the final "product" for department members.
  • Independently responds to and follow-ups on request for information based upon acquired knowledge of department/area.
  • Shares sensitive information with discretion and keeps others informed within department o Updates and distributes organization charts as needed

• TRAVEL, Frequently arranges international travel and coordinates travel arrangements for multiple individuals.

  • Independently prepares travel itineraries o Prepares travel expense reports for principal managers with minimal supervision
  • Manage visa requests

• OTHER, Manages multiple projects and events as needed across the region

  • Takes initiative to simplify systems and processes to eliminate unnecessary work.
  • Mentors others, leads meetings, task forces, or projects.
  • Contributes to teamwork and development of others by giving informal feedback and coaching.
  • Creates and uses informal networks to gain support and get things done.
  • Embraces change and seeks to learn new systems and applications

• BUDGET, Supports departmental budgets.

  • Codes and monitors expenses to budget, resolves budget discrepancies and informs Manager of action taken. Runs SAP budget reports if necessary
  • Demonstrates basic knowledge of the department budget and is mindful of budget constraints/availability, reallocates budget line items and may reconcile department LE.
  • Creates processes and follows-up on all invoices and purchase orders via Ebuy in a timely fashion and troubleshoot any issues in a timely fashion.
  • Sets up vendors in the Ariba system and may be department approver.

 

What do you need for the Position?

  • High School Diploma 
  • At least 3 years of administrative experience
  • Advanced English
  • Experience working for multiple managers (desirable)
  • Intermediate technical skills with administrative software (such as Google Suite, Microsoft Suite, Concur, Ariba, etc)

 

Others:

  • Good interpersonal skills to work effectively with team members
  • Strong project management skills
  • Ability to prioritize own work demands
  • Verbal and written communication skills
  • Detail-oriented, strong follow-through skills
  • Strong sense of urgency as well as a high level of confidentiality


Equal Opportunity Employer
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

Are you interested in working for Hill's Pet Nutrition? You can apply online and attach all relevant documents such as a cover letter and resume or CV. Applications received by e-mail are not considered in the selection process. Become part of our team. We look forward to your application.

Work that matters, fueled by passion for pets!  At Hill’s we have a purpose.  Every day around the world, we transform the lives of millions of pet families through pioneering innovation, amazing nutrition, and the best and brightest people. Founded more than 75 years ago with an unwavering commitment to pet nutrition, Hills' mission is to help enrich and lengthen the special relationships between people and their pets. 

HILL'S® Prescription Diet® therapeutic pet foods, HILL'S® Science Diet® and HILL'S® Ideal Balance™ wellness pet foods are sold worldwide. Hill’s is a division of Colgate-Palmolive, a leading global consumer products company, tightly focused on Oral Care, Personal Care, Home Care and Pet Nutrition, with sales of products in more than 200 countries.  To learn more about Hill's and Colgate, please visit http://www.hillspet.com and http://www.colgatepalmolive.com, or find us on LinkedIn, Facebook, Twitter and YouTube.

Reasonable accommodation during the application process is available for persons with disabilities. Please contact Application_Accommodation@colpal.com with the subject "Accommodation Request" should you require accommodation.


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