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Administrative Assistant - Cali

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Date: Nov 8, 2018

Location: Cali, VAC, CO

Colgate-Palmolive is a leading global consumer products company, tightly focused on Oral Care, Personal Care, Home Care and Pet Nutrition. Colgate sells its products in over 200 countries and territories around the world under such internationally recognized brand names as Colgate, Palmolive, Speed Stick, Lady Speed Stick, Softsoap, Irish Spring, Protex, Sorriso, Kolynos, elmex, Tom’s of Maine, Sanex, Ajax, Axion, Fabuloso, Soupline and Suavitel, as well as Hill’s Science Diet, Hill’s Prescription Diet and Hill’s Ideal Balance.

For more information about Colgate’s global business, visit the Company’s web site at http://www.colgatepalmolive.com. To learn more about Colgate Bright Smiles, Bright Futures® oral health education program, please visit http://www.colgatebsbf.com. To learn more about Hill's and the Hill’s Food, Shelter & Love program please visit hillspet.com. To learn more about Tom’s of Maine  please visit  http://www.tomsofmaine.com.

Location: Cali, Valle del Cauca, Colombia
No Relocation Assistance Offered
# 70664

 

 

Position Purpose:

 

Assist the Vice president of Supply Chain and Logistics in their general administrative functions.

 

Let’s talk about the main responsibilities:

 

  • Perform and receive calls, receive the correspondence, draw letters, manage personal information, manage the agenda sending meeting invitations, receive documents that need vice president´s signature, take the visitors from reception to Vice president office and take them back when finishing the meeting, archive documents, fill out various forms. Prepare and follow up o flight tickets and hotel booking. To do the account expenses of the vice president bills 
  • Send the meeting invitations, meeting rooms booking for the different meetings of the area making sure of the optimal performance of the meeting room tools such as video beam, red connection, chairs, etc. Contact to the responsible person to fix any of those tools in case it needed. Coordinate the snacks in case that the meeting required.  Contact the cleaners at the end of each meeting to clean the meeting room.
  • Perform the respective shopping carts of each supplier such as hotels, transportation service, snacks provider, etc. Do the follow up in order to obtain the Purchase order number, approvals, and send this information to the suppliers by mail.
  • Receive calls and onsite (my office) request of people who need a meeting with the Vice President, checking out the lotus agenda of the Vice President to see for any available time to schedule the meeting, also inviting another people involved in the meeting subject.

 

What you need for this position:

 

  • A technical or Professional career in Business, Administration or Secretary
  • At least 2 years of experience in similar positions
  • Intermediate Microsoft Excel, Word & PowerPoint
  • English proficiency

 

 

Additional knowledge/experience:

 

  • SAP

 

Are you interested in working for Colgate-Palmolive? You can apply to work with us using this online application. Attach all relevant documents such as a cover letter and resume or CV. Applications received by e-mail are not considered in the selection process.

Become part of our team. We look forward to your application.

Equal Opportunity Employer
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, or any other characteristic protected by law.


Job Segment: Secretary, ERP, Administrative Assistant, Logistics, Supply, Administrative, Technology, Operations

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